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UNCLAIMED PROPERTY FOCUS is a blog written by and for UPPO members, featuring diverse perspectives and insights from unclaimed property practitioners across the U.S. and Canada. We welcome your submissions to Unclaimed Property Focus. Please contact Tim Dressen via tim@uppo.org with any questions about submitting a blog post for consideration and refer to our editorial guidelines when writing your blog post. Disclaimer: Information and/or comments to this blog is not intended as a substitute for legal advice on compliance or reporting requirements.

 

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2017 Fall Reporting Checklist Part 4 (South Carolina – Wyoming)

Posted By Administration, Thursday, August 24, 2017

Fall reporting season is again upon us. Most U.S. states require holders to file reports by either Oct. 31 or Nov. 1. Following are reporting deadlines for these states, along with helpful links. We have also included information submitted to UPPO by unclaimed property administrators in response to a recent survey requesting updated reporting information. This list is not exclusive to a specific holder industry, so please check the states’ websites for information on industry-specific reporting information and deadlines. 

 

Part 1 covers Alabama through Hawaii.

Part 2 covers Idaho through Minnesota.

Part 3 covers Mississippi through Rhode Island.

Part 4 covers South Carolina through Wyoming.

 

South Carolina

Report due: Oct. 31, 2017

Extensions: Extensions may be requested by email.

 

Contact: unclaimed@sto.sc.gov or (803) 737-4771

South Carolina holder resources

 

South Dakota

Report due: Nov. 1, 2017

Extensions: Extensions may be requested in writing before the report due date.

 

Contact: holders@sdtreasurer.gov or (605) 773-3379

South Dakota holder resources

 

Notes from UPPO’s state administrator survey:

  • Holder Reporting Portal is new in the last year.
  • Report file type change: We cannot accept HDE files.

 

Utah

Report due: Nov. 1, 2017

Extensions: Extensions may be requested in writing 30 days before the report due date.

 

Contact: ucprop@utah.gov or (801) 715-3300 or (888) 217-1203

Utah holder resources

 

Notes from UPPO’s state administrator survey:

  • Due diligence threshold change: Not more than 180 days but not less than 60 days.
  • Due diligence method change: If address not available. email is acceptable means for due diligence
  • All reports must be filed electronically. 
  • Worthless shares are no longer reportable. 

 

Virgin Islands

Report due: Nov. 1, 2017

Extensions: Extensions may be requested in writing before the report due date.

 

Contact: (340) 774-7166

Virgin Islands holder resources

 

Notes from UPPO’s state administrator survey:

  • Report should be submitted in excel format only.

 

Virginia

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: Bill Dadmun: William.Dadmun@trs.virginia.gov or (804) 225-2142 

Virginia holder resources

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • Virginia is using a new file upload approach, which began in 2016. Files are validated upon receipt and if there are errors, they are reported back to the submitter within 24 hours. Once a file is accepted, a state specific AP-1 form is sent back via the contact e-mail. This form should be signed and mailed back with the remittance.
  • Report file type change: .txt, .hrs, or .rpt only. No encrypted files and all files must go through our website upload page.
  • While the threshold for required electronic reporting is 25 owners for Virginia, we highly recommend that all holders report electronically no matter how few owners they have. The process is easier and they can be more assured regarding the acceptability of the report they have submitted. The proper AP-1 form is supplied in a confirmation e-mail back to the submitter. Less work for the holder.
  • Contact change: William Dadmun, 804-225-2547 or william.dadmun@trs.virginia.gov 
  • EFT payment due at time of online filing.
  • If a NAUPA file is submitted for the report data, and the remittance is submitted via ACH or wire transfer, then the AP-1 form can be submitted as a scanned document (after being signed and scanned) to Report.Remit@trs.virginia.gov.
  • If you are reporting large numbers of tangible properties, and your software supports doing so electronically, you may now report tangible items in this manner. In the past, we required paper reports for tangible reports. You should still set up the tangible reports as a separate report. 

 

Washington

Report due: Nov. 1, 2017

Extensions: Extensions may be requested in writing before the report due date. Include company name, holder number, reason for extension request and amount of time requested.

 

Contact: Email form or (360) 534-1502 or (800) 435-2429

Washington holder resources

 

West Virginia

Report due: Oct. 31, 2017

Extensions: Extensions may be requested.

 

Contact: UP-ReceiptsGroup@wvsto.gov or (800) 642-8687

West Virginia holder resources 

Notes from UPPO’s state administrator survey:

  • We have recently added holder education training materials – the presentations from our May 2017 holder workshops to our website.
  • The state reports a trend of submission of multiple reports rather than one report per year. This takes up more staff time to process and more holder time to prepare and submit.

 

Wisconsin

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: Email form or (608) 264-4594

Wisconsin holder resources 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • Report file type change: Reports MUST be filed electronically. Reports on paper or CD will not be accepted.
  • Report formatting change: Complete owner and address information is appreciated to facilitate our automated data match process.
  • In Wisconsin, holder reports can post automatically, making property available for claimants in as little as three days. Holder reports must be correct when submitted, as we may no longer have the property for you to file a claim for refund.
  • ACH payment methods preferred. See Wisconsin Holder Report Guide for details.
  • EFT payment due at time of online filing.
  • Mailing address change: P.O. Box 8982 MUST be used. The old P.O. Box for the Wisconsin State Treasurer's office has been discontinued.

 

Wyoming

Report due: Nov. 1, 2017

Extensions: Extensions may be requested in writing before the report due date.

 

Contact: wyomingup@wyo.gov or (307) 777-5590

Wyoming holder resources 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • Shares are to be issued in Direct Registration System (DRS) unless the stock issue company only allows physical certificates to be issued, at which time a certificate is acceptable.

 

For detailed information about reporting deadlines, dormancy periods, due diligence requirements, exemptions and deductions, electronic filing and much more, UPPO members can refer to the Jurisdiction Resource Guide

 


Tags:  fall reporting  unclaimed property 

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Texas Publishes Designation of Representative Form

Posted By Administration, Thursday, August 24, 2017

On Sept. 1, 2017, Texas law H.B. 1454, passed in June 2015, goes into effect. Among other things, the law allows property owners to designate a “representative for notice,” which triggers a requirement that the holder must mail or email the required due diligence notice to both the representative and the owner. 

 

Representatives may not claim or access the owner’s property, but can stop the dormancy period by communicating with the holder knowledge of the owner’s location and confirmation that the owner has not abandoned the property. The new requirements also require holders to include the name and last-known mailing or email address of the representative when reporting unclaimed property. 

 

With the Sept. 1 effective date just a week away, Texas posted a form that holders may provide to owners to designate a representative. The form requests the designated representative’s name, address, phone and email information and allows the owner to choose multiple accounts (checking, savings, IRA, etc.), for which the representative is the designee. It also specifies, “This form is to be maintained on file with the account owner’s bank or financial institution. Do not submit with the holder’s unclaimed property report.” 

 

In April 2017, Texas unclaimed property officials responded to a December 2016 inquiry from UPPO about implementation of H.B. 1454. In its response, Texas indicated it would be providing the designated representative form, but other methods of collecting the information would also be acceptable. 

 


Tags:  compliance  due diligence  Texas  unclaimed property 

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2017 Fall Reporting Checklist Part 3 (Mississippi – Rhode Island)

Posted By Tim Dressen, UPPO, Tuesday, August 22, 2017
Updated: Thursday, August 24, 2017

Fall reporting season is again upon us. Most U.S. states require holders to file reports by either Oct. 31 or Nov. 1. Following are reporting deadlines for these states, along with helpful links. We have also included information submitted to UPPO by unclaimed property administrators in response to a recent survey requesting updated reporting information. This list is not exclusive to a specific holder industry, so please check the states’ websites for information on industry-specific reporting information and deadlines. 

 

Part 1 covers Alabama through Hawaii.

Part 2 covers Idaho through Minnesota.

Part 3 covers Mississippi through Rhode Island.

Part 4 covers South Carolina through Wyoming.

 

 

Mississippi

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: UPReporting@treasury.ms.gov or (601) 359-2513

Mississippi holder resources

 

Missouri

Report due: Nov. 1, 2017

Extensions: Extensions may be requested in writing at least 30 days before the reporting due date.

 

Contact: Scott Harper: Scott.Harper@treasurer.mo.gov or (573) 751-2082

Missouri holder resources

 

Montana

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: UnclaimedProperty@mt.gov or (866) 859-2254

Montana holder resources

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.

 

Nebraska

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: Email form or (402) 471-8497 or (877) 572-9688

Nebraska holder resources

 

Nevada

Report due: Oct. 31, 2017

Extensions: Extensions may be requested.

 

Contact: nvholder@nevadatreasurer.gov or (702) 486-4140

Nevada holder resources

 

New Hampshire

Report due: Nov. 1, 2017

Extensions: N/A

 

Contact: ap@treasury.state.nh.us or (603) 271-2619

New Hampshire holder resources

 

New Jersey

Report due: Oct. 31, 2017

Extensions: Extensions may be requested.

 

Contact: Email form or (609) 292-9200

New Jersey holder resources

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • Paper reports are no longer accepted. Please use the manual report option in the HRS Pro online reporting.
  • Report file type change: Online reporting via New Jersey UPA online holder reporting tool.

 

New Mexico

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: (505) 827-0767 or (505) 827-0668

New Mexico holder resources

 

Notes from UPPO’s state administrator survey:

  • Please take care to use correct ZIP codes and report to the correct state.

 

North Carolina

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: unclaimed.property@nctreasurer.com or (919) 814-4200

North Carolina holder resources

 

Notes from UPPO’s state administrator survey:

 

North Dakota

Report due: Nov. 1, 2017

Extensions: Extensions may be requested in writing before the report due date.

 

Contact: Email form or (701) 328-2800

North Dakota holder resources

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.

 

Ohio

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: UnfdClaims.UnfdClaims@com.ohio.gov or (614) 466-4433

Ohio holder resources

 

Oklahoma

Report due: Oct. 31, 2017

Extensions: Extensions may be requested in writing on company letterhead before the report due date.

 

Contact: Kathy Janes: Kathy.Janes@treasurer.ok.gov or (405) 521-4275

Oklahoma holder resources

 

Oregon

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: holder@dsl.state.or.us or (503) 986-5200

Oregon holder resources

 

Notes from UPPO’s state administrator survey:

 

Rhode Island

Report due: Nov. 1, 2017

Extensions: Extensions may be requested in writing before the report due date.

 

Contact: ups@treasury.ri.gov or (401) 462-7676

Rhode Island holder resources

 

For detailed information about reporting deadlines, dormancy periods, due diligence requirements, exemptions and deductions, electronic filing and much more, UPPO members can refer to the Jurisdiction Resource Guide

 


Tags:  fall reporting  unclaimed property 

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2017 Fall Reporting Checklist Part 2 (Idaho – Minnesota)

Posted By Tim Dressen, UPPO, Thursday, August 17, 2017
Updated: Thursday, August 24, 2017

Fall reporting season is again upon us. Most U.S. states require holders to file reports by either Oct. 31 or Nov. 1. Following are reporting deadlines for these states, along with helpful links. We have also included information submitted to UPPO by unclaimed property administrators in response to a recent survey requesting updated reporting information. This list is not exclusive to a specific holder industry, so please check the states’ websites for information on industry-specific reporting information and deadlines. 

 

Part 1 covers Alabama through Hawaii.

Part 2 covers Idaho through Minnesota.

Part 3 covers Mississippi through Rhode Island.

Part 4 covers South Carolina through Wyoming.

 

 

Idaho

Report due: Nov. 1, 2017

Extensions: Extensions may be requested before the report due date. 

 

Contact: UCPBusinessQuestions@sto.idaho.gov or (208) 332-2942 or (877) 388-2942

Idaho holder resources 

 

Illinois 

Report due: Nov. 1, 2017, for all banking and financial organizations, insurance companies (other than life insurance) and governmental entities

Extensions: Extensions may be requested.

 

Contact: Email form, (217) 785-6998

Illinois holder resources

 

Indiana

Report due: Nov. 1, 2017

Extensions: Extensions may be requested at least 30 days before the reporting due date.

 

Contact: Email form, (800) 447-5598

Indiana holder resources

 

Iowa

Report due: Nov. 1, 2017

Extensions: Extensions may be requested at least 30 days before the reporting due date.

 

Contact: upreport@iowa.gov or (515) 281-7546 

Iowa holder resources

 

Notes from UPPO’s state administrator survey:

  • We have a new holder reporting portal that is mandatory for holders to use. There is a link from our website to get to it.
  • Report file type change: Must be electronic in the NAUPA II format. No longer accept paper reporting. 
  • EFT payment due at time of online filing.

 

Kansas

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: KSHolder@treasurer.ks.gov or (785) 291-3173 

Kansas holder resources

 

Kentucky

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: Unclaimed.property@ky.gov or (800) 465-4722

Kentucky holder resources

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • Kentucky is not requiring Negative Reporting this year.

 

Louisiana

Report due: Oct. 31, 2017

Extensions: Extensions may be requested before the report due date.

 

Contact: (888) 925-4127

Louisiana holder resources

 

Notes from UPPO’s state administrator survey:

  • Louisiana no longer accepts HDE files. Also, Louisiana no longer corrects incomplete data or incorrect codes in a holder's NAUPA files. NAUPA files with errors will be rejected and must be corrected by the holder.
  • Mailing address has not changed, physical address (for overnight delivery) changed prior to last report cycle, but just to be sure, physical address is: 1051 N 3rd St. Room 150, Baton Rouge LA 70802

 

Maine

Report due: Nov. 1, 2017

Extensions: Extensions may be requested before the report due date.

 

Contact: up.holderinquiry@maine.gov or (207) 624-7470

Maine holder resources

 

Maryland

Report due: Oct. 31, 2017

Extensions: Extensions may be requested by mail or email before the report due date.

 

Contact: upholder@comp.state.md.us or (410) 767-1700

Maryland holder resources

 

Notes from UPPO’s state administrator survey:

  • We now have a Holder Handbook that spells out a lot of information.
  • Electronic upload or hand key holder reports direct on state web portal. 
  • Include payments on one check. Not separate check for aggregate and one for over aggregate. Should always send in confirmation of report upload with payment info. 
  • Always use our web portal and send confirmation of payment instructions. 

 

Massachusetts

Report due: Nov. 1, 2017

Extensions: Extensions may be requested by email on company letterhead before the report due date. Include the company FEIN number and reason for extension request.

 

Contact: UCPReporting@tre.state.ma.us or (617) 367-0400

Massachusetts holder resources

 

Notes from UPPO’s state administrator survey:

  • New Holder Reporting section and ability to upload NAUPA II formatted file.
  • Report file type change: NAUPA II standard required
  • Holders wishing to use EFT must complete EFT Authorization agreement and email to reporting department. 
  • EFT payment due at time of online filing.

 

Minnesota

Report due: Nov. 1, 2017

Extensions: Extensions may be requested at least 30 days before the reporting due date. 

 

Contact: holder.unclaimed@state.mn.us or (651) 539-1545

Minnesota holder resources

 

Notes from UPPO’s state administrator survey:

  • Paper forms are no longer acceptable. Reporting must be done via electronic file.

 

For detailed information about reporting deadlines, dormancy periods, due diligence requirements, exemptions and deductions, electronic filing and much more, UPPO members can refer to the Jurisdiction Resource Guide

 

Tags:  fall reporting  unclaimed property 

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2017 Fall Reporting Checklist Part 1 (Alabama – Hawaii)

Posted By Tim Dressen, UPPO, Tuesday, August 15, 2017
Updated: Thursday, August 24, 2017

Fall reporting season is again upon us. Most U.S. states require holders to file reports by either Oct. 31 or Nov. 1. Following are reporting deadlines for these states, along with helpful links. We have also included information submitted to UPPO by unclaimed property administrators in response to a recent survey requesting updated reporting information. This list is not exclusive to a specific holder industry, so please check the states’ websites for information on industry-specific reporting information and deadlines. 

 

Part 1 covers Alabama through Hawaii.

Part 2 covers Idaho through Minnesota

Part 3 covers Mississippi through Rhode Island.

Part 4 covers South Carolina through Wyoming.

 

Alabama

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: Chad Wright: unclaimed@treasury.alabama.gov or (334) 353-3627 or (888) 844-8400

Alabama holder resources 

 

Alaska

Report due: Nov. 1, 2017

Extensions: Extensions may be requested by mail or fax. Include reason for extension request and length of extension needed.

 

Contact: ucproperty@alaska.gov or (907) 465-3726

Alaska holder resources 

 

Arizona

Report due: Nov. 1, 2017

Extensions: Extensions may be requested by fax or email. Include company name, holder number or company FEIN, reason for extension request and length of extension needed. 

 

Contact: ReportingUnclaimedProperty@azdor.gov or (602) 716-6031

Arizona holder resources 

 

Arkansas

Report due: Nov. 1, 2017

Extensions: Extensions may be requested.

 

Contact: holders@auditor.ar.gov or (501) 682-6000 

Arkansas holder resources 

 

Notes from UPPO’s state administrator survey:

  • Instruction manual/handbook has been updated in the past three months.
  • Due diligence threshold change: Act 622 amended periods for providing notice. The effective date of the Act is 8/1/2017. As such, holders will be expected to comply on 2018 filings.
  • Notice timing change: Act 622 amended periods for providing notice. The effective date of the Act is 8/1/2017. As such, holders will be expected to comply on 2018 filings.
  • Report file type change: Arkansas requires all holder reports to be submitted electronically in a NAUPA-formatted file using certain options. Please refer to reporting booklet.
  • New timing requirements: Dormancy period for shares of stock, mutual fund shares, and other security shares has been changed to seven years effective 8/1/2017. Holders will be expected to comply on their 2018 filings.
  • Some common areas of concern have been when holders submit a report without a payment or incorrect payment or when holders submit a payment without a report. We hope that by limiting the methods of reporting, holders may be able to more accurately reconcile their filings.

 

California 

Report due: Oct. 31 for Holder Notice Reports

Extensions: Extensions may be requested no later than 30 days before the due date. 

 

Contact: updholderoutreach@sco.ca.gov or (916) 464-6284 

California holder resources

 

Colorado

Report due: Nov. 1, 2017

Extensions: Extensions may be requested before the due date. Include company name, reason for extension request and length of extension needed. 

 

Contact: GreatCOPayback@state.co.us or (303) 866-6070 or (800) 825-2111

Colorado holder resources 

 

Notes from UPPO’s state administrator survey:

  • You don’t need to mail in disks anymore. Colorado allows businesses to file their unclaimed property reports directly to us through our online portal.
  • Report file type change: Colorado no longer accepts reports with HDE encryption. Your NAUPA file may be in .txt, .hrs or .rpt format. 
  • Colorado does not accept paper reports.

 

District of Columbia

Report due: Nov. 1, 2017

Extensions: Extensions may be requested before the due date. Include reason for extension request. 

 

Contact: DCUnclaimed.Property@dc.gov or (202) 442-8181

District of Columbia holder resources 

 

Notes from UPPO’s state administrator survey:

  • Report file type change: Must be NAUPA format and submitted either electronically or CD

 

Georgia

Report due: Nov. 1, 2017

Extensions: Extensions may be requested by mail or fax at least 30 days before the due date. Include reason for extension request and length of extension needed.

 

Contact: ucpmail@dor.ga.gov or (855) 329-9863

Georgia holder resources 

 

Hawaii

Report due: Nov. 1, 2017

Extensions: Extensions may be requested by mail on company letterhead. Approvals will extend the reporting deadline until Jan. 1. 

 

Contact: (808) 586-1589

Hawaii holder resources 

 

For detailed information about reporting deadlines, dormancy periods, due diligence requirements, exemptions and deductions, electronic filing and much more, UPPO members can refer to the Jurisdiction Resource Guide

 

Tags:  fall reporting  unclaimed property 

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